- wazifaesadat@gmail.com
- 9997019772(HO),
The name of this organization would be Anjuman Wazifa-e-sadat-wa-mommineen..
The aim of this Organization would be:
Award fellowships and stipends, in the form of an interest free loan scholarship (qarz-i hasana), to the students of the weaker sections of the society for their material (secular) and religious educationProvide, Disseminate and facilitate vocational guidance and religious and job-oriented education amongst the followers of the Fiqh-i Ja’fri, the Isna’ashari Shi’a faith.
To provide guidance and advice to the children of the weaker sections of the society towards their education and vocational and purposeful training and help them gain expertise in the respective fields of their choice so that they might gain fruitful vocation in their life and emerge as model citizens with a sense of pride and self-confidence and usefully serve their country and community in turn. To provide the material means and safeguard it and use it in gainful and positive manner for the purposes enumerated above and as per the rules of this Organization.
▪ The membership of this Organization would be based as per the principles enumerated below:
A. Ordinary Membership: Any individual who contributes either (i) a minimum of Rs.2/- (two) per month or (ii) one percent (1%) of their income as a subscription; or (iii) deposits a lump sum amount in the fund of the Organization whose bank interest equals his membership-subscription; Such an individual shall remain a member till his subscription rests with the Organization. However in no case shall it be less than three years.
B. Life Membership: Any individual who contributes at least Rs.500/- (Rupees Five Hundred) in lump-sum or in instalments over a period of two years or in ten instalments, would be deemed as life members after the said amount is received in full by the Organization. For such Life members, the monthly subscription would be purely voluntary.
C. Permanent Membership: If an ordinary member who has been so over a continuous period of twenty or more years, and there are no other outstanding dues against him, may, on payment of Rs.300/- lump sum be deemed as Permanent member of the said Organization and for them the subsequent monthly subscription would be purely voluntary. Similarly those who are Life Members for the last ten years, may on payment of Rs.300/- lump sum be deemed as Permanent member of the said Organization. Apart from these if any individual makes a payment of Rs.780/- (Rupees Seven Hundred eighty), he / she will also be deemed as a Permanent Member.
Note:1) If a relative / relatives of a deceased want, even if the deceased was not even an ordinary member of the Organization, they may, posthumously, on payment of a total of Rs.780/- (rupees seven hundred eighty) [Rs.300/- as Permanent Membership plus a further Rs.480/- ] make him a Permanent Member of the Organization. This sum may be paid in lump sum or in instalments. And if the deceased was an ordinary member, his / her relatives may, on payment of Rs.300/-, along with a sum which may qualify him / her to a total monthly membership of twenty years, convert him / her posthumously into a Permanent Member.
2) If the Life membership and Permanent Membership fees is being paid in instalments, the instalments should not extend to more than two years.D. Helper (Mu’in) of the Organization: Any subscriber who gives Rs.200/- or more, year after year, shall be deemed ‘Helper’ of the Organization.
E. Sponsor (murabbi) of the Organization: Any individual who subscribes Rs.1000/- or more, year after year, shall be deemed the Sponsor of the Organization.
F. Benefactor (Muhsin) of the Organization: those who provide distinguished service or monetary benefit to the Organization which is equal to, or not less than Rs.50,000/-, shall be deemed the Benefactors of the Organization.
G. Patron (Sarparast) of the Organization: Individuals who subscribes Rs.2000/- or more, year after year, would be known as the Patrons of the Organization. In case they fail to contribute the said amount on any given year, for any reason whatsoever, they will loose that position.
Note:1) The names of the members as per clauses D, E, F and G of Article 3 along with names as per clause B and C would be published prominently in the Annual Report of the Organization. However, in case of non-payment of the usual dues enumerated above, or part thereof, the Organization would refrain from publishing their names in the Annual Report. The ‘Benefactors’ however shall be exempt from this proviso.
2) The ‘Benefactors’ and the ‘Patrons’ of the Organization shall also be deemed as members of the Managing Committee. However they shall not enjoy the right to vote in the elections of the Managing Committee. They shall also be barred from being elected in the said elections. Albeit, in case of need and in exceptional conditions, they may be considered, through mutual consent, for nomination as Office-bearers of the Managing Committee.
▪ If a person wants to provide special assistance to the Organization, apart from the afore-enumerated usual contributions, the Organization is ready to accept with appreciation, any amount major or minor. Nonetheless, in case of the bequest of moveable and unmoveable property, the decision of the Managing Committee would be subject to the legal opinion.
Special Stipends:
If a person desires to award a stipend to a deserving student, and he also wishes to execute the same through the agency of the Organization, the Organization shall accept it with gratitude and award the same to the said person in the form of a special stipend.
Note:Such a recipient would as well be required to enter into an agreement with the Organization to accrue the stipend as an obligatory interest-free loan (Qarz-i Hasana). The recipient will be bound to repay it back to the Organization at a later date.
▪ The supreme decision-making body of the Organization shall be the Managing Committee. This committee shall be entitled to initiate steps to fulfil the objectives and manage the funds of the Organization. Its decisions shall be final and binding on all matters pertaining to the Organization. Formation of the Managing Committee.
▪The membership of the committee would be of two types:
A. Ex-Officio
B. Elected
Ex-Officio Members:
Such persons who have served as President or General Secretary of the Organization for a period of three years, OR, have been elected member of the Managing Committee for a period of nine (9) consecutive years, OR, were the the ‘Benefactors’, shall be Ex-Officio Members of the Managing Committee for life albeit on condition that they follow the rules and regulations of the Organization. The ‘Patrons’ shall also be the Ex-Officio Members of the Managing Committee.
Elected Members:
The number of Elected Members of the Managing Committee shall be twenty (20) and shall be elected for a period of three years in the following manner and through the under-mentioned procedure:
1. Fifteen (15) members shall be elected through general elections to be held two months before the Annual Session of the Organization. The first ten (10) candidates obtaining the highest votes in the general elections shall be considered elected as members of the Managing Committee. The remaining five (5) vacancies shall be filled by five individuals; each from (a) a different state not represented by any other elected member of the Managing Committee, and (b) have gained the highest number of votes amongst candidates representing their respective states. In case the said five vacancies are unable to be filled on the above-mentioned criteria, then, those accruing the highest number of votes in the elections would be deemed as elected.
2. Two members shall be selected through consultation and general consensus by Ex-officio and New Members of the Managing Committee one month prior to the holding of the Annual Session of the Organization. These two selected persons shall belong to the states left un-represented in the general elections and whose selection may prove beneficial for the Organization.
3. Two members from amongst the Local Secretaries who may get the highest votes amongst themselves in elections held one month prior to the Annual Session of the Organization.
4. One member to be nominated by the President of the Organization. He shall either belong to a state which, in spite of the elections and selections, remains un-represented or is a person whose presence in the committee may prove beneficial to the Organization.
Note:1. The entire process of the elections shall be under the aegis of the Head Office, through the General Secretary, as per the rules and regulations of the Organization. The Managing Committee thus chosen would have a fixed tenure of three years.
2. The nomination papers of only those candidates shall be accepted who (a) have been members of the Organization for past continuous five (5) years; and (b) whose names have been proposed by at least twelve members. It is also essential for a person to be nominated, to have demonstrated prominent interest in the work of the Organization.
3. The Ballot Paper shall be sent only to those who (a) had become members of the Organization six months prior to the commencement of the nomination process; and (b) whose previous monetary contributions are not due for more than six months as on 30 June of the election year; (c) who had paid the some amount to the Organization within that particular year, even if they stand at default of some non-payment of dues. The six months period shall be calculated from the date when the Ballot papers are to be despatched. Those who have become members within the last six months, must have all their dues clear in the intervening period.
▪ A member against whom there are outstanding dues of six months shall not be eligible to stand for elections to the Managing Committee. The General Secretary shall not include the name of such a defaulter on the Ballot Paper. If an elected member of the Managing Committee is a defaulter and has outstanding dues of more than six months against his name, the Managing Committee is empowered to cancel his membership after giving him due notice and declare elected (in his place) the person who had secured largest numbeer of votes amongst the defeated candidates.
1. If a member of the Managing Committee absents himself from three consecutive Annual Sessions / meetings without notice, it would be deemed as dis-interest on his part and he shall stand disqualified as a member. He shall also not be eligible to stand for elections in future. The General Secretary shall make a report of such members in the Annual Session / meeting.
2. Similarly if a member of the Managing Committee fails to respond to at least 50% of the queries of the General Secretary, the Managing Committee has the right to deny him the right to membership in spite of his having won the elections. The Managing Committee shall approve the name of the defeated candidate procuring the highest number of votes to replace him.
▪ Likewise in case a vacancy is created due to the resignation or death of a Managing Committee member, the Managing Committee shall be entitled to fill the same by selecting the defeated member with the largest number of votes as elected. However the selection shall be from the same category as the one vacated. The term ‘category’ here shall signify the specific class or group(viz. the state) or classification (, e.g., local secretary etc.) to which the dismissed member belonged to.
Note:This condition shall not apply on persons covered by Article 6, clause B, sub-clause 4, for which the president shall be responsible.Persons selected through this process shall not be ex-officio members.Duties / Obligations of the Managing Committee.
▪ The Managing Committee shall be the supreme executive and legislative council of the Organization. Its rights and duties shall be as specially as enumerated hereunder:
▪ To enact Bye-laws, which shall not be in contradiction to, or in contravention of, the acts of the Constitution, for the Head Office, the Camp Office of the General Secretary and the offices of the secretaries of other departments; and to analyse and clarify the reports of each department and branch; as well as provide relevant instructions (to them).
▪ To elect the office-bearers.
▪ To confer and disburse the stipends and fellowships.
▪ The right to enact, amend and / or abrogate this constitution rests entirely with Managing Committee. This shall be done only during its Annual Session. The amendment or abrogation of the constitution shall be possible only through the consent of two-third percent of the members present in the Annual Session. No amendment to the constitution which affects the basic nature or purpose of the Organization shall be allowed before (a) a minimum of two months notice to the effect has been notified in recognized community and national news papers and Journals; and (b) the amendment is endorsed by a minimum of two-third members of the Managing Committee. However in no case can the name of the Organization be changed from “Anjuman-i Wazifa Saadat wa Mu’mineen”. For an amendment to bye-laws or other minor acts, a fifteen days notice moved by the members as agenda to the General Secretary shall be deemed as sufficient.
▪ To pass, endorse and consider the income and expenditure of the Budget of the Organization in the Annual Session.
▪ To appoint an auditor to audit the accounts of the Organization.
▪ Take appropriate steps in the shape of publications, advertisement and distribution of material for the proper development, advancement and progress of the organization.
▪ Safeguard the assets and possessions of the Organization and take appropriate and necessary steps in the direction of acquiring, administering and and transferring the resources and property of the Organization.
▪ To oversee and conduct all the administrative and financial functions of the Organization, especially that of the different secretaries.
▪ To establish a Review Committee for the better functioning of the Organization. The permanent members of this committee shall be the President, Vice-President, General Secretary and the Joint Secretary of the Managing Committee. Three other members of the Managing Committee shall also be selected by the Annual Session to be members of this Review Committee. Apart from these, in view of the issues under consideration, the President shall have the right to Co-opted two members of the Organization or the current Managing Committee. The Review Committee shall meet once or twice annually at Aligarh. The attendance of the other Managing Committee members in this shall be purely voluntary. The convener of this Review Committee shall be the General Secretary.
To establish a three-member Finance Committee to take care of all the financial issues in the Annual Session. The Convener of this Committee also shall be the General Secretary. Two members of the Managing Committee, and one member who has expertise in finance who is also a member of the Organization shall be the other members of this Finance Committee. The buying of new bonds, their renewal, the transfers from one bank to the other shall all be responsibility of the Finance Committee.
▪ The General Secretary in extra-ordinary conditions may, after a notice of fifteen days, call the emergency session of the Managing Committee. This may take place only with the order or permission of the President and the session shall take place at the Headquarters. With the members of the Managing Committee also rests the right, that in view of either delicate situation, unsatisfactory attitude of the office-bearers, or if they feel that the working of the office-bearers is in contravention to the dignity, interest and monetary well-being of the Organization and may in any other manner harm the Organization, a total of nine (9) members, including four (4) ex-officio members may write to the President or the General Secretary for holding an Emergency session. In such a condition, it shall be binding on the President and Secretary to call the Emergency session to order. Along with them, the members of the Managing Committee can hold the session through an Action Committee and evaluate and critically examine the working of the office bearers. If two-thirds of the present members of the Managing Committee (which shall be not less than one half of the total strength of members), conclude that either / or both the office bearers (the President and the General Secretary) should be removed or dismissed, the office-bearers would be bound by that decision.
▪ If a member of the Organization or the Managing Committee indulges in acts contrary to the ideals of the Organization or acts which may harm the Organization or sully its reputation or acts in a personal capacity in a matter where he had to take the permission from the office-bearers of the Organization, the President, on behalf of the members of the Managing Committee shall launch proceedings against him. Disciplinary proceedings and actions may be of different categories: suspension of membership, dissolution of ex-officio or ordinary membership of the Managing Committee; this (dissolution of membership) may be for a time period or perpetual. The mismanagement of or embezzlement of the funds of the Organization would be treated as a serious offence; and whosoever, a member or an office-bearer, is found responsible for such as act shall be with immediate effect suspended from the primary membership of the Organization. The Organization also reserves the right to proceed legal proceedings against such an offender.
▪ To proceed against the offenders, incur punishment, hear appeals and deliver judgements in such matters
▪ To appoint and dismiss the representatives and local secretaries in consultation with the General Secretary
▪ To carry out and facilitate such vocations and works which may be decided upon by the Organization.
Office-Bearers of the Organization
▪ President, One
▪ Vice-President, One
▪ General Secretary, One
▪ Joint Secretary, One
▪ Secretaries of the various departments / units
▪ Assistant Secretary, One
▪ Local Secretaries, as per the need
▪ Procedure of Selection of the Office-Bearers
The members of the Managing Committee shall select the office-bearers during the Annual Session. They shall first select a President and a General Secretary from amongst themselves, and then in consultation with the President shall select a Vice-President. The Joint Secretary likewise shall be selected from amongst them in consultation with the General Secretary.
▪ Except the Local Secretaries, the tenure of all the other office bearers shall be one year. They may, howsoever, be appointed for a second term. No President or General Secretary shall hold the position for more than three continuous years. The appointment and dismissal of the representatives and local secretaries can also be done by the General Secretary in consultation with the President.
▪ The General Secretary may, as per the need, appoint an Assistant Secretary from amongst the members. The tenure of the Joint Secretary shall be co-terminus with that of the General Secretary. He shall however not be considered as a member of the Managing Committee. He shall thus not enjoy the right to take part in the elections. However it is not forbidden to select a member of the Managing Committee as the Assistant Secretary. Obligations and Duties of the Office-Bearers
A. To preside over the Annual Sessions of the Managing Committee. To maintain the decorum; and in the situation of a tie of opinion between two groups in a meeting, cast his vote to reach a decision.
B. To supervise and regulate the functioning of the Organization; and to delegate the same to the Vice-President.
C. In an exceptional circumstances, extend the term of an agreed upon scholarship in consultation with the General Secretary.
D. To give permission for the convening of an enquiry.
E. In case of an objection on an election of a member of the Managing Committee, to take a decision in consultation with the General Secretary and at least two members of the Managing Committee.
F. In case of non-holding of the Annual Session due to some extra-ordinary circumstances, the President and the General Secretary may, as per the rules, allocate the scholarships. However the decision shall have to be ratified in the subsequent Annual Session.
▪ In the absence of the President, the entire duties and obligations of the President shall rest with the Vice-President. In the absence of the Vice-President, the members of the Managing Committee shall have the right to depute from amongst themselves a member to temporarily act the Acting President and hold the session. The obligations and rights of the Acting President shall be the same as that of the regular President.
A. He shall be the in charge and responsible for the entire functioning and working of the Head Office.
B. To collect the membership from the members of the Organization, recover loan scholarship (Qarz-i Hasana) from the previous recipients and obtain payments from others and issue receipts against such reimbursements.
C. If the previous scholarship holders procrastinate in repaying their loan, then with the permission of the members of the Managing Committee along with legal consultations, file a legal suite and issue a show-cause notice.
D. To maintain the Account books, the income and expenditure records, balance sheets, ledgers and other such documents pertaining to the scholarship holders.
E. To safeguard and maintain the sureties, bonds, documents, assets, stocks and capital of the Organziation.
F. To act according to the rules and regulations pertaining to the three year elections of the Managing Committee; include the name in the Ballot Paper of such members who may have been nominated by at least twelve members; and those persons who represent states which need to be represented and whose selection may prove beneficial for the Organization; and to choose an impartial person as the Election Officer.
G. To promptly convey the election results as announced by the Election Officer, to the members of the newly appointed Managing Committee.
H. To scrutinize the names and take consent of the candidates before printing the names on the Ballot Paper. They shall ensure that the names put forward are as per the rules and that the nominations as per Article 6, clause B are not contrary to the laid down clauses.
I. After the declaration of the results or if any objections have been filed regarding the elections, then within a week, to initiate the process as per Article 6, clause B to select two members from amongst the elected members and ex-officio members and to declare and announce as selected the name of those two candidates who obtain the highest number of votes.
J. To initiate the process of electing two nominees from amongst the local secretaries and after take the opinion of everyone declare the names of those two who have been elected with the highest votes as the representatives of the local secretaries and promptly notify the entire Management committee of the decision.
K. To issue the notice and the agenda of the Annual Session at least two weeks prior to the session.
L. To prepare and present the Report of the previous year for confirmation.
M. To present the Annual Budget for the coming year in the Annual Session for its sanction and authorization.
N. To send for deliberation and approval, a detailed chart of all the applications for the scholarships to the members of the Managing Committee. This shall be done at least two weeks prior to holding of the Annual session.
O. To disburse the scholarships as per the rules of the Organization and the decision of the members of the Management Committee.
P. During the year, with the permission of the President, to take the approval of the members of the Management Committee as per the need, and take the decisions on the basis of majority opinion.
Q. To enable the audit of the budget and the income and expenditure of the previous year and present the audit report along with the questions and its rejoinders to the Annual Session.
R. To supervise the employees, deliver them instructions and in case of need, take punitive action or even dismiss them.
S. To initiate steps in furtherance of the Organization.
T. The new General Secretary shall hand over the charge to the new incumbent within one month of the elections and hand over all the bonds, documents, funds, both cash and kind to the new General Secretary. The outgoing General Secretary shall in return take a receipt of the charge given. This receipt shall carry the signatures of both the out going and in coming secretaries. A copy of this receipt shall be preserved in the office. After the elections or after the handing of the charge, the new incumbent General Secretary shall enjoy all the rights of the office.
▪The duties which the General Secretary may from amongst his duties assign to them. If the Secretary does not reside at Aligarh, it is obligatory for either a Joint Secretary or Assistant Secretary to supervise the work at the Head Office at Aligarh.
▪ The duties of the Secretary Publications, Secretary of Foreign Scholarships, Secretary Consultative Committee, Secretary Loan Recovery shall be those that shall be assigned to them by the Management Committee.
1. Collect the subscription and dues from the members and to recover loans from the previous loan scholarship holders and deliver receipts for the recovered amount.
2. To distribute, as per General Secretary’s instructions, loan scholarships to the present holders of the scholarships, take their receipt and be acquainted with their educational state and fitness.
3. To despatch regularly to the Head Office dues collected on monthly basis.
4. To properly maintain the accounts of income and expenditure, get the required finances from the Head Office and despatch the funds on a monthly basis to the General Secretary.
5. Try to publicize and propagate the Organization in their area of influence.
6. To send a detailed report to the General Secretary on the occasion of the Annual Session of the income and expenditure through their activities and render service as per the advice of the Management Committee and the General Secretary.
7. To appoint, in case of need, with the permission of the General Secretary, a reliable local person as a ‘collector’ to assist in the local collection of funds
Note:The entire responsibility of the duties of collection shall rest exclusively with the Local Secretary.
▪ There shall be one Annual Session of the Managing Committee. The General Secretary, in consultation with the members of the Managing Committee, and as per the majority decision, fix the date and venue of the session. He shall also despatch the agenda of the proposed session two weeks before the scheduled Annual Session.
Note:The elections of the office-bearers shall take place in the course of the Annual Session. The Annual Report of the activities of the previous year, the reports of the various unit / departmental secretaries, statements of the income and expenditure, the budget etc shall also be placed for approval. The Annual Seesion shall also deliberate over issues to further the cause of the Organization and its future development and progress.
▪ The quorum of the Managing Committee shall be one-third (1/3rd) of its total membership. However in the absence of 1/3rd members in the Annual Session, only the work of amendments shall remain suspended. For other general works the quorum shall be deemed as sufficient. During the year if there is need for consultation, it may be done on individual basis and a majority decision reached. Verification of Investments
▪ The General Secretary shall in the Annual Session get all the receipts, documents, pass books of the banks and post offices in his possession along with cash verified and authenticated by the members of the Managing Committee. It shall be the duty of the members of the Managing Committee that they shall check the same, compare them with the account and invoice registers and satisfy themselves with their authenticity. After corroborating them, they shall sign on the Account Register of the Annual Session.
▪ The income of the Organization shall be met by:
1. Membership subscriptions (ordinary and especial)
2. Recovery of loan-scholarship (Qarz-i Hasana)
3. Gifts and Donations
4. Interest from Bank and Post Office accounts etc.
5. Special Funds or Endowments
6. Assorted income through sale of articles and items
▪ The Nominated Funds, Permanent and Life Membership shall be deposited in fixed deposits. Apart from this, One-tenth of the income form the previous year, after deducting the annual expenditure, shall be credited in a fixed deposit scheme of a Nationalised Bank or as Government Sureties (whichever is more profitable). The Managing Committee can change the scheme as per the profitability. However they shall not have the right to use or spend the principal amount of the sum credited as fixed deposit.
▪ In case of non-distribution of sanctioned scholarships, the amount saved within that year shall be deposited in the balance capital and may be used as per the need and expended in giving scholarships or other such work determined by the members of the Management Committee.
▪ No part of the resources or bonds of the Organization can be expended or transferred without taking the permission of an office bearer of the Managing Committee through a special resolution. However, no member or the office bearer of the Management Committee shall be entitled to expend the fixed capitals of the Organization in any condition whatever. To act contrary to this shall be treated as a serious crime and would attract necessary punitive action.
▪ All the bonds, Sureties, Indemnities and documents concerning the properties and assets of the Organization shall be deposited by the General Secretary in a dependable Bank on behalf of the Organization and keep its receipt and proof with himself.
▪ The accountability of the bonds and sureties and that of all dues and interest from the banks, post offices, official treasuries and judiciary shall be that of the General Secretary. He shall collect the same from all such sources through his signatures.
▪ As per the Constitution and within the limits of the passed budget, the General Secretary shall be the sole transactor of all the expendable and current assets of the Organization. All transactions shall take effect under his signature and he shall be responsible for opening or closing any account of the Organization.
▪ The General Secretary shall not have the right to keep more than Rupees five thousand (Rs. 5000/-) in cash. However, as per the need, he may withdraw Rs.5000/- in a month from a bank or Post Office account. An amount more than Rs.5000/- can be withdrawn from the bank or post office only under the joint signature of the General Secretary and the President.
Note:The ultimate management of the financial matters covered under Article 27 to 31 shall be under the supervision of the Finance Committee.
Termination of Defaulters and Members of the Organization.
▪ The ordinary members against whom there are out-standing dues of two years, their name, after due notification, may be removed from the membership of the organization.
▪ The decision of the Managing Committee shall be final in the case of above enumerated rules and acts.
Note:Amendments to this Constitution were made in the Annual Session of the Anjuman-i Wazifa Sadaat wa Mu’mineen (Registered) held at Dehradun in 2005 and ratified in the Annual Session in 2006. This decision to implement it was taken on 1st January 2007.